Admin Associate


About Civic Studios
Civic Studios was incubated at the MIT Media Lab, USA with a vision to bring social impact and change through the medium of entertainment. We are focused on well-researched, authentic storytelling that is rooted in India with an international presence. Through our stories we intend to show a mirror of what the world is and what it can become. Our stories are of change, hope and pride! We are currently based out of Mumbai and London.


Position Overview
Title: Admin Associate
Location: Civic Studios (Khar {W}, Mumbai, India)
Start-date: Immediate
Commitment type: Full time for 4 months (Feb – May 2025)
Pay: Compensation commensurate with experience


Role Description
We’re looking for an Admin Associate to manage daily office operations, including supplies, vendor coordination, and petty cash. Support logistics, maintain records, and assist HR with onboarding and documentation tasks.

Key Responsibilities

  • Manage office supplies and equipment by ensuring timely procurement and maintenance.
  • Handle petty cash and maintain its records.
  • Coordinate with external vendors and service providers as needed.
  • Maintain and update databases.
  • Help coordinate logistics for events, meetings, and travel, etc.
  • Support HR with onboarding, employee engagement, and documentation as needed.
  • Ensure cleanliness and organization of office spaces.
  • Act as the point of contact for office-related concerns and inquiries.

  • Role Requirement
    We are looking for someone who has:

  • 1 – 2 years of experience in office administration, operations, or a similar role.
  • Proficiency in MS Office (Word, Excel, PowerPoint)
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent communication and interpersonal abilities.
  • Basic understanding of accounting for managing petty cash.
  • A proactive approach to problem-solving and attention to detail.
  • Team player with a positive and service-oriented attitude.

  • How to apply
    Please send your resume at careers@civicstudios.com with the subject line: Applying for Admin Associate.

    We actively encourage applicants from all backgrounds irrespective of gender, sexuality, caste, class, ideology, and ability, and aim to provide a nourishing workspace for all.

    You can read more about us on www.civicstudios.com

     

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